How to share your InDesign files with others by using package document
Hi there in this video, we're going to make a nice little zip file that we can send to people. And inside that zip file, we have the in design file plus all the links and fonts and images all ready to go so I can send it off to my colleagues so they can start working on the file. Or it might be that I'm sending it to myself to my home computers, start working on it. Or it might just be packaging it all up to archive it and take it off my machine so that I can get on to the next job. Let's look at this packaging in design files, ready for other people in this video. Okay? So to share our end design file, we need to use the package feature. Okay? So let's go to file and go to package, make sure it's saved first. Okay? And leave all of this click package, ignore printing instructions. Okay. Nobody uses this. It's meant to be for notes that you gave to your printer, contact me if the printer is ready. Okay. But you'll be doing that via email. I'm not sure anybody uses that. Okay, create pa...
ckage folder. So this is going to be an actual folder that's going to group everything and stick it in. So I'm gonna put mine on my desktop in my in design class files, the name of it. I'm going to give mine a different name. I'm gonna call mine ah Green at heart flyer and call this one packaged document packaged files. That's better. Okay. And we're gonna leave all of these ticked and we'll look at them all when we're finished, let's click package it says do not share fonts, it's illegal. Okay? But we need to share the fonts because we paid for them so we ignore that it's a gray area. So let's jump to our desktop and you can see there is my class folder and there's that folder that's been made, the package file. So let's see what's in here. Okay, let's go inside and there's a bunch. The end design file is the main thing. That is the bit where I'm going to send it off to one of my colleagues and they're gonna start working on it. They're going to double click the I. N. D. D. File, the end design file and that's what's going to open it up and they're gonna be able to start working on it. Okay. A pdf there is just for a visual just to kind of give people like a little quick visual without having to open up the end design file to see what it is. You don't technically need that. That's just helpful. Same with this file here. The I. D. M. L. File is just helpful saying you're sending it to Jeff and Jeff is going to try and open it but he's using a super old versions of in design. It means that he might try and open the I. N. D. D. And it just comes up with lots of errors saying no way Jose my version is too old or too new. Okay. He can open up that version. Okay. And will there be any problems? Probably not. If it's a simple document. If you're doing some hardcore animated interactive nous then maybe but we're not at the moment so it should all work out fine. Okay. The important things are these front folders and links. These are very important. The instructions we kind of ignored that. So I'm going to delete it. We didn't write anything in there. It's meant to be printer instructions. Okay. Tell them what to do, how to contact you. Um, so fonts you can see here. That was that, remember that warning that said, hey, are you sure you can share these fonts? Be careful. Check your licenses and you should. Okay. But this is how to get people a document and the fonts that are used in it. So it doesn't come up with Fonterra's. Okay. So we'll send those to them and the links. Okay. And legs are just considered, you can see here's the logo and this graphic that I've used in there. So all of these are super important. Okay. So if I just send in the in design file, it doesn't have, it's going to open but it's gonna say, hey alert, I'm missing the fonts, Hey alert, I'm missing all the images. So you want to send all of this. So what you tend to do is there's that folder that got packaged? Okay. We're just inside there a second ago. Is you right, click it. And if you're on a Mac you go to compress and if you're on a pc, I think there's a send to zip file, you might have a little look through your options. You're looking for a zipped or compressed folder. Okay? Click this and see this little zip folder that can be emailed. Okay? So you can't email a folder weirdly. Okay. But you can email this zip folder or it might be just back up. Okay? You're working in an agency and you're trying to keep everything, you're closing it off and you want to off your computer. But you know that the images are all over the place. You just want this tidy little package that you can archive and say job done delete off my computer. Is you package it up into a folder? Send this one. Alright, my friends that is how to package a document and send it to people without having lots and lots of problems