Skip to main content

Storage and Organization

Lesson 40 from: Voice-Over for Real People: Complete Freelancing Guide

Keith Harris

buy this class


Sale Ends Soon!

starting under


Unlock this classplus 2200+ more >

Lesson Info

40. Storage and Organization


Class Trailer

Welcome to the world of Voice Over




What Is Voice Over?


Myth Busting


Where is all the money?


Quiz: What Is Voice Over

The Voice Over Performance


A Conversation With One Person


Lesson Info

Storage and Organization

we've really come a long way, haven't we? You've learned what makes a good voice over performance, how to record and edit. You've set up your fiber gig and orders are now coming in. That is exciting. Then you notice that the audio files start to add up and then a client comes back and asks for a touch up. Not to worry. I have developed a really great way to keep your files organized. Rule number one back up everything. I highly recommend an external hard drive to back up your computer and back it up often or cloud backup for your voice over files as that cannot be lost or damaged like an external hard drive. If all of your audio files are only in one location and that one location is your computer. And if that ever malfunctions or crashes you could lose everything. Clients often come back and ask for updates to files. What a disaster it would be to have lost your files and have to rerecord an entire project that only had a change to one sentence that would cost you a lot of time. So pl...

ease back up your computer and back it up often. The good news is that audiophiles really do not take up much memory. So as I stated before, you do not need a super powerful computer or even a massive external hard drive. Just make sure the hard drive is the same size or larger than the hard drive on your computer and you'll be all set. So how do we keep track of clients and audio files once the work starts pouring in early on, I started by simply naming my files and putting them into a folder in alphabetical order. But very quickly I learned that project names and client names don't always match. And even after only 25 files I was having trouble finding the files I needed. So I moved to organizing myself on Excel which has a search function allowing me to search for a project or client name Today with over 900 client folders on my computer, this search function has been a lifesaver. Let's see how this works at the top of my excel sheet. I have a number of different titles, client product to name, first line of the script, the date recorded invoice or job number from where the job came from and which microphone I used. This gives me enough information to track the client and easily make updates when needed. Then I simply create a folder with the corresponding number in the Excel sheet. And this allows me to easily find and track the client. So if I want to find bio green I use the search function. I see that it's right here on number six And then I simply go to folder number six and there I can find the project. I do this once a week. In fact friday is my file organizing day on Fridays I take all the work I have done that week, plug them into Excel number the folders and back up my computer. While this data entry seems a bit detailed, I have found the time spent in organizing these files more than makes up for itself. When a client comes back to me a year or two later and asks for a one sentence update In the next lesson. A few tips on setting up your gig and using the five or forum.

Class Materials

Bonus Materials with Purchase

Audio Assignment
Tongue Twisters
Practice Scripts
Video Template (mp4 video)

Ratings and Reviews

Joe Wiese

Keith Harris is an amazing teacher. His coarse is timeless. Thank you Keith. Please come up with another coarse.

Matthew Longmire

Sabrina Lungen

Student Work